Note on cultural and sporting activities

Pursuant to Article 13 of EU Regulation 2016/679

Ca' Foscari University of Venice (the "University"), within the scope of its institutional purposes and in compliance with the obligations provided for by art. 13 of EU Regulation 2016/679 (the "Regulation"), hereby provides you with information regarding the processing of the personal data you provide by filling in the registration form relating to the University's cultural and sporting activities. 

1) Data Controller

The Data Controller is Ca’ Foscari University of Venice, with head office in Dorsoduro 3246, 30123 Venice (VE), in the person of its pro-tempore Rector.

2) Data Protection Officer

The University has appointed a "Data Protection Officer", who can be contacted by e-mail at  dpo@unive.it or by regular mail at Ca’ Foscari University of Venice, Data Protection Officer, Dorsoduro 3246, 30123 Venice (VE). 

3) Purpose and legal basis of the processing

The registration procedure for the abovementioned activities and events involves the collection of personal data and contact details (name, surname, e-mail address, telephone number) and possibly your role and organisation of affiliation. The above personal data shall be used by the University to enable you to participate in the event/activity for which you have registered and to provide you with information relating to the event itself (for instance: any changes to the date, time or place of the event). 

Your email address shall also be used to invite you to future activities and events. You may object to further invitations at any time by clicking on the link at the bottom of each communication.

The legal basis for the processing is provided byart. 6.1.e) of the Regulation ("performance of a task carried out in the public interest").

4) Processing methods

The processing of personal data shall be carried out by authorised persons (in compliance with the provisions of art. 29 of the Regulation and art. 2-quaterdecies of Italian Legislative Decree 196/2003), using procedures, including of an IT nature, and adopting technical and organisational measures suitable to guarantee the confidentiality, completeness, availability and resilience of the processing systems and services. 

5) Storage times

Data shall be retained in accordance with the rules on the storage of administrative documents. 

6) Recipients and categories of recipients of personal data

For the above purposes, in addition to specifically authorised employees and collaborators of the University, personal data may also be processed by third parties carrying out outsourcing activities on behalf of the Data Controller and appointed as Data Processors.

Personal data may also be disclosed to other public entities when such disclosure is necessary for the performance of the institutional functions of the University or of the recipients (e.g., foreign universities, supervisory bodies in the case of grants, law enforcement agencies, etc.) or in compliance with a legal obligation. 

The list of recipients is available here.

7) Data provision

Failure to provide data indicated as mandatory shall preclude participation in the University's cultural and sporting activities.

8) Data subjects' rights and exercise thereof

Data subjects have the right to request the University, in the cases provided for by the Regulation, for access to their personal data, as well as rectification, integration or deletion thereof; furthermore, they have the right to object to processing (arts. 15 et seq. of the Regulation). The request may be made directly to the Data Protection Officer by sending an email to  dpo@unive.it or by sending a written communication to Ca’ Foscari University of Venice- Data Protection Officer, Dorsoduro 3246, 30123 Venice. Alternatively, you can contact the Data Controller by sending an email to the following certified e-mail address:  protocollo@pec.unive.it.

Data subjects claiming that their personal data is being processed in breach of the provisions of the Regulation are also entitled to lodge a complaint with the Italian Data Protection Authority, as provided for in Article 77 of the Regulation, or to take legal action (Article 79 of the Regulation).

Last update: 12/10/2021