DOCUMENT MANAGEMENT SYSTEMS

The course want to illustrate archival methodologies to plan, create, preserve, use records keeping systems in public and private organizations.

At the end of the course the student must become aware of the digital context in which the archives are formed, must know the archival tools established by the legislation for document management and must know how to use them.

Students must know archival elements, some general rules (d.lgs. 42/2004; d.lgs. 196/2003; l. 241/1990 with following changes) and know how public administrations and private organizations are working.

To analyze how records are created by different organizations.
To analyze records flows and work flow.
To organize and manage archival system.
To plan and manage an archival office: structures and infrastructures.
To write the “manuale di gestione” (the manual of archival management).
To organize archival work with network tools: archival aspect and technologies.
Policies, strategies and methodologies to manage the records keeping system.
Analysis of recent legislation.

G. BONFIGLIO-DOSIO, Sistemi di gestione documentale, Padova, CLEUP, 2013 (seconda edizione).
S. PIGLIAPOCO, Progetto archivio digitale. Metodologia, sistemi, professionalità, Torre del Lago, Civita editoriale, 2016, Cap. VI – Gestione informatica dei documenti, p. 119-150
S. PIGLIAPOCO, La memoria digitale delle amministrazioni pubbliche. Requisiti, metodi e sistemi per la produzione, archiviazione e conservazione dei documenti informatici, Santarcangelo di Romagna, Maggioli editore, 2005, p. 165-215.

Recommended readings
G. DUNI, L’amministrazione digitale. Il diritto amministrativo nella evoluzione telematica, Milano, Giuffrè, 2008
M. PECORARI, La gestione dei documenti e il rinnovamento della pubblica amministrazione, «Annali della Facoltà di lettere e filosofia dell’Università degli Studi di Macerata», XXXVII (2004), p. 353-404

The final exam will be in oral form.
During the course the teacher will check if the recommended readings have been taken and if the student will have reasoned on the case studies.

The lectures will be accompanied by practical applications made by each student, verified by professor and discussed in plenary in the form of a seminar.

Italian

oral